Donated Equipment Agreement
I lend and use my equipment for recording
a lot of no budget events. I am always concerned about major loss and damage
that I might be stuck with. If you do pro-bono work, here is a sample agreement
that you might use to put the responsible on the persons benefiting from your
generosity. It might also give some value to your time and expertise, which
is often ignored.
I _____________________, the RENTER,
am renting the following equipment from (your name) for $1.00 per day. For this
generous rate I am accepting the following rental conditions:
1. The "renter" for this contract
is the person, persons or group for whom the work is performed by the equipment.
2. The renter in responsible for
the equipment listed below from pick-up to return.
3. If the renter assigns a representative
(cameraperson or other) to pick-up, use, possess and return the equipment, the
renter is still responsible for the equipment.
4.The renter is responsible for any
damage to or failure of the equipment between check out and return to (your
5. The renter or their representative
has checked the equipment for proper operation, noting any problems. The renter
will NOT be responsible for problems with the equipment noted below at checkout
when the equipment is returned.
6. If the equipment is lost, stolen
or damaged beyond repair, it will be replaced by the renter with like or better
condition equipment of the same type or a mutually agreed upon replacement.
7. If the equipment is damaged or
fails to function as it did when checked out it, it is the renter's responsibility
to pay for the repairs.
8. No repairs will be attempted without
(Your name's) approval.
9. The equipment will be returned
and checked back in as soon as possible at (your name's) convenience.
10. If the above conditions are not
met or are not acceptable, prevailing (your local) rental and repair rates and
11. (Your name) does NOT insure or
provide insurance of the equipment for the renter.
List of equipment noting existing
problems or malfunctions.
Signed by, ___________________________________________________
Position (if organization)___________________________________________________
Signed by Representative at check-out
Date Equipment Out___________________Return
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